Williams Documentation

All Decile 1-3 Schools in the Current Cohort

  1. Site Visit Protocol for each site visited
  2. Memo confirming posting ofUCP notice
  3. Master calendar for each school scheduled for review
  4. School Accountability Report Card for each site visited
    • What needs to be in the SARC to be Williams compliant?
    • Do each of your SARCs have the date the facilities and instructional materials data were collected?
    • Do your SARCs list the textbooks used in the core areas, year of local adoption and whether or not they are from the most recent SBE adoption?
    • Do your SARCs have specific language as to the safety, cleanliness and adequacy of facilities, including maintenance to ensure good repair?
  5. Map for each school scheduled for review
  6. Regular and minimum day bell schedules for each school
  7. Board Resolution for Sufficiency of Textbooks and Instructional Materials*
    Sample Language for Board Resolution
  8. Board minutes of adoption of materials listed by name
  9. Materials inventory - see grade-specific templates below
  10. Signed Verification of Inventory
  11. Memo on district or school letterhead stating what the replacement procedures are for textbooks and instructional materials
    Sample statement of replacement procedures
  12. Enrollment forms - see grade-specific templates below
  13. Master schedule - Middle and High Schools Only
  14. Completed Facilities inspection tool (FIT)
    Please read through the Guidebook (reference)

Common facilities issues: daisy chaining extension cords, light bulbs out, high storage that poses a safety hazard.

*If board resolution is not done - submit draft resolution

Elementary School

Middle School

Uniform Complaint Procedures (UCP)

Timeline for District Quarterly Reports

Period CoveredMonth of Board ApprovalReport due to SMCOE
Q1 7/1 - 9/30 October October 31, 2015
Q2 10/1 to 12/31 January January 31, 2016
Q3 1/1 to 3/31 April April 30, 2016
Q4 4/1 to 6/30 July July 31, 2016


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