Request for Proposals

Project Overview

The San Mateo County Office of Education (SMCOE) is tasked with providing technical assistance to the Local Education Agencies (LEAs) across the county for the Children and Youth Behavioral Health Initiative (CYBHI). Elements of this initiative include providing mental health and wellness services to students, building capacity and securing funding for services provided, building Multi-Tiered Systems of Support (MTSS) for student health and wellbeing, and other supportive structures and systems for children and youth. 

The CYBHI is supported by a statewide capacity grant to build technical assistance capability and structures. SMCOE seeks responses from qualified consultants, agencies, individuals, and/or firms that are interested in completing all the following components of building MTSS and mental health and wellness systems supports across San Mateo County.

Questions During Bid Preparation

The deadline for submitted questions is 4:00 pm on August 25, 2026. Answers to questions will be posted on the SMCOE website https://www.smcoe.org/about/request-for-proposals and will be published no later than August 26, 2026. It is the responsibility of the bidder to check the website for answers.

During the bid preparation, interested parties are to address questions to:

Jared Prolo, Executive Director, Research and Systems Planning
Email: Jprolo@smcoe.org

Proposal Link, Deadline and Submission
Request for Proposal Link: CLICK HERE FOR RFP
Deadline: August 28, 2026 at 4:00 pm
Submission via email to Jared Prolo, jprolo@smcoe.org 

Calendar of Events

Request for Proposals
Student Health Records and Services Platform

Project Overview
The San Mateo County Office of Education (SMCOE) serves 23 school districts across San Mateo County. SMCOE is issuing this Request for Proposal (RFP) to procure a high quality student records and services platform and related implementation and supports services (the "Solution").

Requested Services
SMCOE is seeking a Solution to help the County Office of Education increase access to behavioral health services, streamline service tracking, facilitate submission of claims for reimbursement, refine service delivery processes, and meet the requirements of the Children and Youth Behavioral Health Initiative Fee Schedule Program (CYBHI).

Interim Questions During Bid Preparation Period
The deadline for submitted questions is 4:00 pm on August 3, 2026. Answers to questions will be posted on the SMCOE  website at https://www.smcoe.org/about/request-for-proposals and will be published no later than 4:00 pm on August 5, 2026. It is the responsibility of the bidder to check the website for answers.

During the bid preparation, interested parties are to address questions to:

Jared Prolo, Executive Director, Research and Systems Planning
101 Twin Dolphin Drive
Redwood City, CA 94065
Email: jprolo@smcoe.org 

Proposal Link, Deadline and Submission
Request for Proposal Link - Click Here
Deadline: August 14, 2026, at 4:00 pm
Submission via email only to:
Jared Prolo, Executive Director, Research and Systems Planning
Email: jprolo@smcoe.org;

Calendar of Events

Request for Qualifications and Proposals (RFQ/P) for

Architectural Design Services for Facility Improvement Projexts

The San Mateo County Office of Education (“SMCOE”) is seeking proposals from qualified firms, partnerships, corporations, associations, persons, or professional organizations (“Consultants”) to provide proposal for Architectural Design Services for a group of projects identified by SMCOE as Mission Critical Projects (“MC Projects”) across four school sites. SMCOE considers the completion of the MC Projects necessary to support and enhance the high-quality education SMCOE strives to deliver. The architectural services requested are intended to comprehensively address and deliver the MC Projects through traditional architectural design phased services: Program Development (Programming), Schematic Design, Design Development, Construction Documents, Contractor Bidding and Negotiation, Construction Administration and Project Close out.

Interested Consultants are invited to submit a Statement of Qualifications (“SOQ”) and a detailed Fee Proposal (collectively “RFQ/P” or “Packet”) as described within the RFQ/P.

Access the Request for Proposals (RFP)

Access the Architectural Design Services for Facility Improvement Projects (RFP) through this LINK. 

Proposal Due Date: August 25, 2026

SMCOE will only accept electronic Packets sent via email.  Faxed or mailed hard copy RFQ/P Packets will not be accepted. Packets received by SMCOE no later than 2:00 PM (Pacific Time) on August 25, 2026, via email will be accepted. Email RFQ/P Packet to Ron Soper, Director, Sustainable Construction and Facilities: rpsoper@smcoe.org. RFQ/P Packets received after this date and time will not be accepted.

SMCOE Contact: Ron Soper, Director, Sustainable Construction and Facilties

Timeline Schedule

Description of Project

This RFP seeks proposals for early language and literacy supports to the preschool component of The Big Lift initiative. The Big Lift is a collective impact effort co-led by the County of San Mateo, the San Mateo County Office of Education, and the San Mateo County Libraries dedicated to improving reading proficiency. The Big Lift partners with preschool programs and school districts across San Mateo County to support evidence-based preschool to third grade literacy instruction. To help achieve its preschool goals, the San Mateo County Office of Education provides supports to preschool programs designed to align instruction with science of reading frameworks and the latest research on how to close early language and literacy gaps.

Interim Questions During Bid Preparation Period

During the quotation preparation period, interested parties are to address questions to:

                                Diana Harlick
                                101 Twin Dolphin Drive
                                Redwood City, CA 94065-1064
                                Email: dharlick@smcoe.org

The deadline for submitting questions is 4:00 pm on March 16, 2026. Answers to questions will be posted on the SMCOE’s website at https://www.smcoe.org/business-services/request-for-proposals.  All answers to questions will be published no later than 4:00 pm on March 23, 2026. It is the responsibility of the bidder to check the website for answers.

Proposals

Please submit a proposal that contains the following:
1) A narrative description of applicable experience conducting project tasks, or similar tasks
2) A narrative description of how the applicant meets the desired qualifications
3) A budget for the proposed project including any standard contractor rates

Access the Request for Proposals (RFP)

Access the Big Lift Preschool Early Language and Literacy Supports/Coordination (RFP) through the link below.
Request for Proposals (RFP)                          Date Posted                       Proposal Due Date
Request for Proposals (link)                           March 6, 2026                    March 27, 2026

Proposal Due Date:
Friday, March 27, 2026, by 4:00 pm via email to Diana Harlick at dharlick@smcoe.org

SMCOE Contact:
Diana Harlick, Coordinator, Early Learning Quality Improvement Initiatives
dharlick@smcoe.org
650 802-5642

Schedule of Events

Responses must be received by Tuesday May 13, 2025, no later than 2:00 PM

The San Mateo County Office of Education (“SMCOE”) is seeking proposals from qualified firms, partnerships, corporations, associations, persons, or professional organizations (“Consultants”) to provide proposals for Facilities Master Planning Services Including Facility Sustainability Initiatives (“Project”). These services are intended to comprehensively address selected SMCOE-owned and operated facilities, listed herein. The primary goal of the Facilities Master Plan Including Sustainability Initiatives (“FMP”) is to serve as a roadmap for future development, renovation, modernization, maintenance of facilities and facility sustainability guidance. The FMP will address the long-range and short-term goals and objectives of SMCOE and inform operational efficiencies, leveraging available capital funds.

Interested Consultants are encouraged to submit detailed proposals outlining their expertise and strategies for achieving these objectives. Also included are Facility Sustainability Initiatives that will identify SMCOE’s opportunities in achieving sustainable goals.  

Interested Consultants are invited to submit a Statement of Qualifications (“SOQ”) and a detailed Fee Proposal (collectively “RFQ/P” or “Packet”), as described below, of the requested materials with a cover letter addressed to:

San Mateo County Office of Education
Ron Soper, Director, Sustainable Construction and Facilities
101 Twin Dolphin Drive
Redwood City, CA 94065

Addendum #1 Addendum #2 Addendum #3

RFQ/P for Facility Master Planning Services (Including Facility Sustainability Initiatives)

General Services Agreement

SMCOE will only accept electronic Packets sent via email.  Faxed or mailed hard copy RFQ/P Packets will not be accepted. Packets received by SMCOE no later than 2:00 PM (Pacific Time) on Tuesday May 13, 2025, via email will be accepted. Email RFQ/P Packet to Ron Soper, Director, Sustainable Construction and Facilities: rpsoper@smcoe.org. RFQ/P Packets received after this date and time will not be accepted. 

If you have any questions regarding this RFQ/P, please submit them in writing to Ron Soper, Director, Sustainable Construction and Facilities: rpsoper@smcoe.org, by 4:00 p.m. on Tuesday, May 1, 2025. Responses will be provided by an Addendum to this RFQ/P by 4:00 p.m. on Tuesday, May 7, 2025.

Each submittal must conform and be responsive to the requirements set forth in this RFQ/P.  SMCOE reserves the right to waive any informalities or irregularities in received submittal Packets. Further, SMCOE reserves the right to reject any and all submittals and to negotiate contract terms with one or more responding Consultants for one or more of the work items. SMCOE retains the sole discretion to determine issues of compliance and to determine whether a responding Consultant is responsive, responsible, and qualified.

Full Opportunity    

SMCOE hereby affirmatively ensures that Disadvantaged Business Enterprises (“DBE”), Small Local Business Enterprise (“SLBE”), Small Emerging Local Business Enterprise (“SELBE”), and Disabled Veterans Business Enterprise (“DVBE”) firms shall be afforded full opportunity to submit qualifications in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, disability, gender, transgender status, political affiliation, or religion in any consideration leading to the award of contract. No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise subjected to discrimination in any consideration leading to the award.

Timeline Schedule

Project Scope

The San Mateo County Office of Education and County Office Board of Education is accepting bids for the lease of property at 1800 Rollins Road, Burlingame, CA 94010. Bids shall be in writing on the form signed by the bidder and placed in a sealed envelope marked "SEALED PROPOSAL FOR THE APRIL 16, 2025, AUCTION TO LEASE THE ROLLINS ROAD SITE."

All written Bids must be received by the SMCOE no later than 12:00 p.m. on April 16, 2025. Oral bids will be solicited by the SMCOE's representative immediately following the declaration of the written bids at approximately 7:00 p.m. on April 16, 2025, in the California Suite, 101 Twin Dolphin Drive, Redwood City, CA 94065.

An opportunity for potential bidders to review and walk the property will be provided at 9:00 am, APRIL 1, 2025. An SMCOE representative will be present.

Complete resolution and bid requirements 

Contact Jean Corpuz at 650 802-5511 or jcorpuz@smcoe.org.  

Timeline Schedule

Project Scope

The San Mateo County Office of Education (SMCOE) and twenty-three (23) school districts are considering purchasing a new Enterprise Resources Planning (ERP) Software System. Currently, all school districts in San Mateo County use a single county-wide ERP solution. For the purpose of this Request for Proposal (RFP), references to SMCOE include all of the Local Education Agencies (LEAs), and the terms are used interchangeably.

SMCOE is therefore soliciting proposals for a comprehensive, fully integrated ERP that is preferably cloud-based, and that not only meets the requirements set forth in this RFP, but is also flexible and scalable in order to meet its future business and technology needs.

SMCOE will only entertain proposals for an ERP that is fully integrated or intends to be fully integrated as of December 2024 and operational in California school districts. The purpose of this RFP is to provide interested vendors with sufficient information to enable them to develop and submit proposals for application software that will fulfill the specified information processing needs of SMCOE and the LEAs.

Tentative Procurement and Implementation Schedule

Access the Request for Proposal (RFP)

Access the Enterprise Resources Planning (ERP) software Request for Proposal (RFP) through the links below. The proposal is due December 22, 2023.

RFP Appendices