At a Glance
The San Mateo County Safe Routes to School program hinges on the support of many partners. Support providers provide San Mateo County Schools with education and engineering services. Other partners collaborate to provide a supportive network that assists schools, districts, and the San Mateo County Office of Education with moving forward with the implementation and sustainability of program goals.
Service Provider RFP - Safe Routes to School
UPDATE: The proposal date has been extended. Proposals must be postmarked by August 14, 2019.
The San Mateo County Office of Education (SMCOE), which collaborates with schools and districts in San Mateo County to coordinate the Safe Routes to School (SRTS) program, is releasing a Request for Proposals (RFP). The SMCOE Safe Routes to School program has been funded by the City/County Association of Governments (C/CAG) since its 2011 inception in San Mateo County. The County Office of Education would like to partner with several organizations that offer SRTS services including, but not limited to, pedestrian and bicycle safety education, bicycle fix it events, SRTS materials, SRTS promotion and encouragement, SRTS classroom lessons, and SRTS professional development. These partnerships will enable the San Mateo County Office of Education to offer a variety of SRTS resources to the schools and districts it serves. Service Providers that are selected will appear on the approved vendor list.
Districts and schools that have the SRTS grant may use their funds to contract with service providers on the approved list. Selected service providers will be required to attend the August 28, 2019 San Mateo County Safe Routes to School Summit and Resource Fair. The RFP information is attached and must be postmarked by August 8, 2019. UPDATE...The proposal date has been extended. Proposals must be postmarked by August 14, 2019.
Click HERE to access the RFP.
QUESTIONS RELATED TO RFP...
Updated Deadline: 4 hard copies need to be sent to Theresa Vallez-Kelly - 101 Twin Dolphin Drive, Redwood City, CA 94065. The application must be postmarked by 8/14.
Page Limit: Is the cost proposal form and the other required forms part of the 5 double sided page limit and/or the allowed additional 2 pages of "pertinent information"? If not do I understand correctly that we would have 5 double sided pages to cover: project approach/scope, experience, and timeframe? ANSWER: 5 double sided pages is only for project approach/scope, experience, and timeframe
Cost Proposals: The RFP says to submit "cost proposals for each service in the proposal" yet it looks like there is only one form. Further that form only requests the hourly rates plus any benefits or indirect costs percentages. It looks like you do not want the forms filled out for any materials costs, nor do I see a place to provide an overall cost estimate for delivery of a set service (say "classroom presentation" or "rodeo" or "parent education campaign"). Please confirm that all you want to see is hourly rates plus any % add ons for all the staff that would provide any services under the proposal. ANSWER: I need to see exactly what the form asks for. Include overall cost estimate with materials in the project/approach scope narrative.
Schedule: We are impressed with your quick evaluation and turn aroundtimeline! Will this be extended at all since our proposal will be submitted during the time line listed for the review process? ANSWER: I extended the deadline for proposals to be postmarked by 8/14. I will let everyone know by 8/23. Alll selected vendors are asked to attend the Safe Routes to School Summit on August 28th. Info can be found HERE.
DBE: Is meeting the 2% DBE goal a requirement forproposers? If so can we submit the form as 0% now with a note we will seek DBE subcontractors to partner with in delivery to meet this requirement? ANSWER: You can submit as 0% if you do not meet the 2% goal. There are other vendors, already in place, who are helping us reach this goal.
SRTS Guide: Since we did not see the SMC SRTS Guide (2011) attached to the email, I wanted to confirm that this is the document being referred to so we are working off the correct document. ANSWER: Yes. This guide is still relevant although a few of the links may no longer be live. You can also find information about the San Mateo County Safe Routes program by clicking HERE.
Current Education Support Providers
Engineering Support Providers
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