Updated May 18, 2020

Funding During COVID-19 School Closures

Average daily attendance (ADA) funding is no longer a factor as a result of Governor Newsom’s executive order on March 13, 2020. School districts will not be penalized for not offering regular school days as a result of closure due to the coronavirus (COVID-19) situation. ADA will be based on full school months only from July 1 to February 29 for the 2019–2020 academic year.

The executive order established a streamlined process for school closures in response to the Novel Coronavirus (COVID-19) in lieu of the existing process for submitting Requests for Allowance of Attendance Due to Emergency Conditions (Form J-13A).

SB 117 COVID-19 LEA Response Funds

Funding provided by SB 117 is available to local educational agencies to be used for costs associated with maintaining nutrition services, cleaning and disinfecting facilities, personal protective equipment, and materials necessary to provide opportunities for distance learning. The apportionment letter, allocation detail, and payment schedule for this funding are available on the CDE’s SB 117 COVID-19 LEA’s Response Funds web page.

FEMA Request for Public Assistance

Any school district, county office of education, or directly-funded charter school that has incurred, is incurring, or may incur costs categorized as “emergency protective measures” related to the COVID-19 response should file an online Request for Public Assistance (RPA) in order to be eligible for reimbursement from FEMA (Federal Emergency Management Agency). Local education agencies (LEAs) may fund these types of expenses with their allocated SB 117 COVID-19 LEA Response Funds. If state funds do not meet an LEA’s total need, FEMA Public Assistance may be able to address the gap. Questions can be directed to California's Office of Emergency Services.

CARES Act, Elementary and Secondary School Emergency Relief (ESSER) Funding

Local educational agency (LEA) preliminary allocation amounts for this funding have been calculated are now available on CDE’s website. While LEAs will need to apply to receive ESSER funding, these amounts have been released to help LEAs with the development of their 2020-21 fiscal year (FY) budget. The application has not been released and federal funds cannot be apportioned to LEAs until authorization is provided in the California 2020-21 FY Budget Act. The California Department of Education will communicate with LEAs on how to apply once the application for funding is made available. For additional information, visit the California Department of Education's website.

Certification Form for COVID-19 Closure

Due to the provisions in the Governor’s Executive Order N-26-20 and SB 117 regarding school closures, local education agencies that close in response to COVID-19 need to submit a Certification Form for COVID-19 Closure rather than a Form J-13A request. The Certification Form for COVID-19 Closure (COVID-19 Closure Form) will be available soon on the California Department of Education's website.

The required certification is as follows:

  • County Office of Education: for county office programs, county superintendents must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.
  • School District: for the closure of school district sites, district superintendents must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.
  • Charter Schools: for the closure of charter school sites, charter school directors must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.

For more information, visit the California Department of Education's webpage with answers to frequently asked questions on COVID-19.

Material Decrease

Please follow the material decrease process included in the J-13A waiver for days prior to March 16, 2020.

Calculating and Reporting P-2 and Annual Attendance

Please refer to the California Department of Education's frequently asked questions on COVID-19 for more information about the closure of schools in response to COVID-19 and the reporting of instructional time.

Instructional Days and Minutes

Please refer to the California Department of Education's frequently asked questions on COVID-19 for more information about the closure of schools in response to COVID-19 and the reporting of instructional time.

Questions

If you have questions regarding this process, please contact Doris Kwok at dkwok@smcoe.org or at 650.802-5541. You may also contact CDE at attendanceaccounting@cde.ca.gov or at 916.324.4541. For instructional time penalties questions, you may contact Wendi McCaskill in the principal Apportionment Policy Office at CDE.  Her contact information is wmccaslkill@cde.ca.gov or 916.323.1333.

General Information:

Email: info@smcoe.org

Phone: (650) 802-5515