Updated March 23, 2020

Funding During COVID-19 School Closures

Governor Newsom’s Executive Order N-26-20, dated March 13, 2020, established a streamlined process for school closures in response to the Novel Coronavirus (COVID-19) in lieu of the existing process for submitting Requests for Allowance of Attendance Due to Emergency Conditions (Form J-13A).

Due to the provisions in the Governor’s Executive Order N-26-20 and SB 117 regarding school closures, local education agencies that close in response to COVID-19 need to submit a Certification Form for COVID-19 Closure rather than a Form J-13A request. The Certification Form for COVID-19 Closure (COVID-19 Closure Form) will be available soon on the California Department of Education's website.

The required certification is as follows:

  • County Office of Education: for county office programs, county superintendents must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.
  • School District: for the closure of school district sites, district superintendents must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.
  • Charter Schools: for the closure of charter school sites, charter school directors must submit a certification to the SSPI of the number of days closed in response to COVID-19 and attest that the closure occurred to address COVID-19.

For more information, visit the California Department of Education's webpage with answers to frequently asked questions on COVID-19.

Material Decrease

Please follow the material decrease process included in the J-13A waiver for days prior to March 16, 2020.

Calculating and Reporting P-2 and Annual Attendance

Please refer to the California Department of Education's frequently asked questions on COVID-19 for more information about the closure of schools in response to COVID-19 and the reporting of instructional time.

Instructional Days and Minutes

Please refer to the California Department of Education's frequently asked questions on COVID-19 for more information about the closure of schools in response to COVID-19 and the reporting of instructional time.

Questions

If you have questions regarding this process, please contact Doris Kwok at dkwok@smcoe.org or at 650.802-5541. You may also contact CDE at attendanceaccounting@cde.ca.gov or at 916.324.4541. For instructional time penalties questions, you may contact Wendi McCaskill in the principal Apportionment Policy Office at CDE.  Her contact information is wmccaslkill@cde.ca.gov or 916.323.1333.

General Information:

Email: info@smcoe.org

Phone: (650) 802-5515