Pupil Transportation Services
Project Scope
San Mateo County Office of Education (SMCOE) Special Education Services provides home-to-school transportation to Special Education students, Foster Youth, and Outdoor Education students throughout San Mateo County. From time-to-time, employee shuttles may also be provided. The mission of SMCOE is to provide quality, cost-effective services to our students, families, and districts.
This Request for Proposals (RFP) seeks a provider of Pupil Transportation Services. The target commencement date and term for the proposed services is August 1, 2024, through July 31, 2029, subject to negotiation of a final agreement.
SMCOE is issuing this RFP from interested and qualified Bidders for furnishing Pupil Transportation Services. SMCOE intends to enter into a five (5) year contractual agreement.
Interim Questions During Bid Preparation Period
During the quotation preparation period, interested parties are to address technical questions to:
Kevin Bultema
101 Twin Dolphin Drive
Redwood City, CA 94065-1064
Email kbultema@smcoe.org
The deadline for submitting questions is 4:00 p.m. on Friday, May 17, 2024. Answers to questions will be posted on SMCOE’s website at www.smcoe.org/mot. All answers to questions will be published no later than 4:00 p.m. on Friday, May 24, 2024. It is the responsibility of the bidder to check the website for answers.
Tentative Procurement and Implementation Schedule
| Process | Date(s) |
|---|---|
| RFP Bid Release Date | May 10, 2024 |
| Publication in Newspaper | May 13, 2024 May 20, 2024 May 27, 2024 |
| Final date for question submittal | May 17, 2024, 4:00 PM (PST) |
|
SMCOE posts responses for vendor clarification requests on the SMCOE website |
May 24, 2024, 4:00 PM (PST) |
| Bid Due Date | May 30, 2024, 4:00 PM (PST) |
| Bid Opening | May 30, 2024, 4:00-5:00 PM (PST) |
| Contract Start Date | August 1, 2024 |
Access the Request for Proposal (RFP)
Access the Pupil Transportation Services Request for Proposal (RFP) through the links below. The proposal is due May 30, 2024.
| Request for Proposals (RFP) | Date Posted | Proposal Due Date |
|---|---|---|
| Request for Proposal | May 13, 2024 | May 30, 2024 |
RFP Appendices
| Appendices | Name |
|---|---|
| Appendix A | Cost Proposal |
| Appendix B | Proposal Questionnaire |
| Appendix C | Agreement for Furnishing Pupil Transportation Services |
| Appendix D | Alternative Transportation Plan |
| Appendix E | Transportation Data |
Human Resource/Finance Enterprise Resources Planning System
Project Scope
The San Mateo County Office of Education (SMCOE) and twenty-three (23) school districts are considering purchasing a new Enterprise Resources Planning (ERP) Software System. Currently, all school districts in San Mateo County use a single county-wide ERP solution. For the purpose of this Request for Proposal (RFP), references to SMCOE include all of the Local Education Agencies (LEAs), and the terms are used interchangeably.
SMCOE is therefore soliciting proposals for a comprehensive, fully integrated ERP that is preferably cloud-based, and that not only meets the requirements set forth in this RFP, but is also flexible and scalable in order to meet its future business and technology needs.
SMCOE will only entertain proposals for an ERP that is fully integrated or intends to be fully integrated as of December 2024 and operational in California school districts. The purpose of this RFP is to provide interested vendors with sufficient information to enable them to develop and submit proposals for application software that will fulfill the specified information processing needs of SMCOE and the LEAs.
Tentative Procurement and Implementation Schedule
| Process | Date(s) |
|---|---|
| RFP Release Date | November 8, 2023 |
| RFP Advertisements (Sacramento Bee, San Mateo Daily Journal) | November 10, 17 and 24, 2023 December 1 and 8, 2023 |
| Due Date for All Written Questions and Inquiries | November 22, 2023, 4:00 PM (PST) |
|
SMCOE posts responses for vendor clarification requests on the SMCOE website |
December 1, 2023 |
| Proposals Due | Revised December 22, 2023, 4:00 PM (PST) |
| Proposal Evaluations | December 22, 2023 - February 29, 2024 |
| Software Demonstrations | January 16, 23, and 29, 2024 |
| Finalize Proposal Evaluations | January 31, 2024 - February 7, 2024 |
| Anticipated Award Date | February 29, 2024 |
Access the Request for Proposal (RFP)
Access the Enterprise Resources Planning (ERP) software Request for Proposal (RFP) through the links below. The proposal is due December 22, 2023.
| Request for Proposals (RFP) | Date Posted | Proposal Due Date |
|---|---|---|
| Request for Proposal | November 8, 2023 | December 22, 2023 |
RFP Appendices
| Appendices | Name |
|---|---|
| Appendix A | LEA Information and Computing Environment |
| Appendix B | Client References Form (Excel Spreadsheet) |
| Appendix C | General System Requirements (Excel Spreadsheet) |
| Appendix D | General Finance Requirements (Excel Spreadsheet) |
| Appendix E | General Payroll and Human Resources Requirements (Excel Spreadsheet) |
| Appendix F | COE Finance Requirements (Excel Spreadsheet) |
| Appendix G | COE Payroll Requirements (Excel Spreadsheet) |
| Appendix H | Technical Requirements (Excel Spreadsheet) |
| Appendix I | Cost Proposal (Excel Spreadsheet) |
|
Proposal Submittal Form Non-collusion Affidavit Form |
Kevin Bultema
Deputy Superintendent, Business Services
Email: kbultema@smcoe.org
Phone: (650) 802-5511