Pupil Transportation Services

Project Scope

San Mateo County Office of Education (SMCOE) Special Education Services provides home-to-school transportation to Special Education students, Foster Youth, and Outdoor Education students throughout San Mateo County.  From time-to-time, employee shuttles may also be provided. The mission of SMCOE is to provide quality, cost-effective services to our students, families, and districts.  

This Request for Proposals (RFP) seeks a provider of Pupil Transportation Services. The target commencement date and term for the proposed services is August 1, 2024, through July 31, 2029, subject to negotiation of a final agreement. 

SMCOE is issuing this RFP from interested and qualified Bidders for furnishing Pupil Transportation Services. SMCOE intends to enter into a five (5) year contractual agreement.

Interim Questions During Bid Preparation Period

During the quotation preparation period, interested parties are to address technical questions to: 

Kevin Bultema
101 Twin Dolphin Drive
Redwood City, CA 94065-1064
Email kbultema@smcoe.org

The deadline for submitting questions is 4:00 p.m. on Friday, May 17, 2024.  Answers to questions will be posted on SMCOE’s website at www.smcoe.org/mot.  All answers to questions will be published no later than 4:00 p.m. on Friday, May 24, 2024.  It is the responsibility of the bidder to check the website for answers.

Tentative Procurement and Implementation Schedule

Process Date(s)
RFP Bid Release Date May 10, 2024
Publication in Newspaper May 13, 2024
May 20, 2024
May 27, 2024
Final date for question submittal May 17, 2024, 4:00 PM (PST)
Answers to questions published no later than May 24, 2024, 4:00 PM (PST)
Bid Due Date May 30, 2024, 4:00 PM (PST)
Bid Opening May 30, 2024, 4:00-5:00 PM (PST)
Contract Start Date August 1, 2024

Access the Request for Proposal (RFP)

Access the Pupil Transportation Services Request for Proposal (RFP) through the links below. The proposal is due May 30, 2024.

Request for Proposals (RFP) Date Posted Proposal Due Date
Request for Proposal May 13, 2024 May 30, 2024

RFP Appendices

Appendices Name
Appendix A Cost Proposal
Appendix B Proposal Questionnaire
Appendix C Agreement for Furnishing Pupil Transportation Services
Appendix D Alternative Transportation Plan
Appendix E Transportation Data

Human Resource/Finance Enterprise Resources Planning System

Project Scope

The San Mateo County Office of Education (SMCOE) and twenty-three (23) school districts are considering purchasing a new Enterprise Resources Planning (ERP) Software System. Currently, all school districts in San Mateo County use a single county-wide ERP solution. For the purpose of this Request for Proposal (RFP), references to SMCOE include all of the Local Education Agencies (LEAs), and the terms are used interchangeably.

SMCOE is therefore soliciting proposals for a comprehensive, fully integrated ERP that is preferably cloud-based, and that not only meets the requirements set forth in this RFP, but is also flexible and scalable in order to meet its future business and technology needs.

SMCOE will only entertain proposals for an ERP that is fully integrated or intends to be fully integrated as of December 2024 and operational in California school districts. The purpose of this RFP is to provide interested vendors with sufficient information to enable them to develop and submit proposals for application software that will fulfill the specified information processing needs of SMCOE and the LEAs.

Tentative Procurement and Implementation Schedule

Process Date(s)
RFP Release Date November 8, 2023
RFP Advertisements (Sacramento Bee, San Mateo Daily Journal) November 10, 17 and 24, 2023
December 1 and 8, 2023
Due Date for All Written Questions and Inquiries November 22, 2023, 4:00 PM (PST)

SMCOE posts responses for vendor clarification requests on the SMCOE website

Q&A Responses are now live.

December 1, 2023
Proposals Due Revised December 22, 2023, 4:00 PM (PST)
Proposal Evaluations December 22, 2023 - February 29, 2024
Software Demonstrations January 16, 23, and 29, 2024
Finalize Proposal Evaluations January 31, 2024 - February 7, 2024
Anticipated Award Date February 29, 2024

Access the Request for Proposal (RFP)

Access the Enterprise Resources Planning (ERP) software Request for Proposal (RFP) through the links below. The proposal is due December 22, 2023.

Request for Proposals (RFP) Date Posted Proposal Due Date
Request for Proposal November 8, 2023 December 22, 2023

RFP Appendices

Appendices Name
Appendix A LEA Information and Computing Environment
Appendix B Client References Form (Excel Spreadsheet)
Appendix C General System Requirements (Excel Spreadsheet)
Appendix D General Finance Requirements (Excel Spreadsheet)
Appendix E General Payroll and Human Resources Requirements (Excel Spreadsheet)
Appendix F COE Finance Requirements (Excel Spreadsheet)
Appendix G COE Payroll Requirements (Excel Spreadsheet)
Appendix H Technical Requirements (Excel Spreadsheet)
Appendix I Cost Proposal (Excel Spreadsheet)

Appendix J Item 1

Appendix J Item 2

Proposal Submittal Form

Non-collusion Affidavit Form

Kevin Bultema

Deputy Superintendent, Business Services

Email: kbultema@smcoe.org

Phone: (650) 802-5511